IRR - Institutional Research Repository

The IRR is the University repository of scientific publications. It collects articles, monographs, essays, edited books, conference speeches, working papers, as well as all doctoral theses since 2010.

According to the university policy, the full text of research works is associated with bibliographic data, in order to increase web visibility.

The IRR is also the University research registry: the data is sent daily to the MIUR, used for the evaluation of doctoral schools and research facilities, for departmental annual reports, for authors' CVs, and for internal evaluation campaigns.

The IRR is the research registry of the University of Milan. It records our scientific production since 2004. In March 2009, the Academic Senate identified the repository as the single point of data collection for the scientific production of the University, in order to improve its visibility and impact at national and international level.

From the Academic Senate resolution of 20 March 2009:
The Academic Senate resolved to officially qualify the IRR infrastructure as the institutional repository of the University research products. It thereby defined its features, purposes, contents, and players, as well as regulating the use of data. The IRR will be the single collection point for University scientific production and will have the primary purpose of maximizing its visibility [...]
These records will be used for institutional needs (requests for funding, divisional annual reports, local and national research evaluation) requiring a complete repository. For this reason, it is mandatory to enter research records, possibly within one month from publication, in order to keep the repository up to date.

It is the only source of data for internal and external evaluation, for funding requests, and for divisional annual reports. As a result, it must include all publications, and the data must be exhaustive and reliable. Each bibliographic record should be accompanied by the abstract (compulsorily for doctoral theses and for unpublished conference speeches) and, subject to copyright law, by the full text of the research work. Since 2008, the repository records have been sent daily to the MIUR website (professors and researchers page). Therefore, the University teachers no longer have to enter duplicate records on the MIUR website.

Metadata Policy

For access to the information describing the records in the repository.

  1. Anyone can access record metadata for free.
  2. Record metadata can be freely reused for non-profit purposes. They cannot be used for private profit.

Data Policy

For access to full-text records in the repository.

  1. Anyone can access full-text records free of charge, in accordance with authors' choices and publishers' policies.
  2. Copies of the publications can be:
    • reproduced, shown, made, provided to third parties in any format;
    • freely used for non-profit purposes, personal study or research, and educational purposes;

provided that:

    • the title, authors and any other bibliographic details are indicated;
    • a link is provided to the original page containing the record metadata;
    • the contents are not changed in any way.
  1. Full-text records cannot be used for commercial purposes without a formal authorization from the authors.

Content Policy

For the identification of repository data.

  1. The IRR is an institutional research repository.
  2. It contains the following types of material:
    • articles in periodicals;
    • translations of articles in periodicals;
    • contributions to books;
    • translations of contributions to books;
    • unpublished conference speeches;
    • books;
    • book translations;
    • book editing projects;
    • internal reports or research reports;
      standards and patents;
    • maps;
    • multimedia products and applications;
    • multimedia product and application editing projects;
    • critical editions, annotated editions or translations, scholarly comments;
    • activities (editorial direction, participation in the scientific committee of a periodical);
    • doctoral theses.
  3. Each record must include the following details:
    • the date of publication;
    • the version of the full text, if attached (draft, manuscript sent to the publisher, version accepted by the publisher, version issued by the publisher);
    • the type of review (anonymous or non-anonymous experts, scientific committee, none);
    • publication status (published, ePub ahead of print).

Submission Policy

For identification of staff authorized to enter IRR records, quality control and copyright compliance.

  1. Records can only be filed by qualified academic staff or by delegated staff. In particular, IRR records can be entered by authors, including:
    • professors;
    • researchers;
    • doctoral students;
    • research fellows;
    • post-graduate students;
    • contract teachers under research programmes;
    • or by technical and administrative staff authorized by department managers using the following form.
  2. The authors will enter the data and confirm their author status by signing a statement at the time of filing.
  3. For staff other than authors to be authorised to enter IRR records, department managers shall submit the following form to Authorised staff should be previously trained by the IRR service, in order to ensure good quality of the records.
  4. Authors must file bibliographic metadata for all their research products.
  5. Research records shall be entered within one month from publication, to ensure that IRR records are always up to date and available for administrative needs.
  6. Authors must file the full text for all their records. However, they can apply for an embargo, or request that it be not available for consultation.
  7. Embargoed records will not be publicly visible until the embargo expires.
  8. IRR records are validated by expert librarians for their relevance to the purposes of the repository, their classification, and the accuracy of bibliographic metadata.
  9. However, the data enterer bears sole liability for the truthfulness and authenticity of the statements made when entering data.
  10. The author bears sole liability for copyright infringement.
  11. Any works found to infringe copyright will be immediately removed from the IRR.
  12. The University of Milan disclaims liability for copyright infringement by third-party users of the repository.

Preservation Policy

For maintaining, updating and removing IRR data.

  1. IRR records will be kept on file indefinitely.
  2. We will try to ensure ongoing access to IRR data.
  3. If necessary, data will be migrated to new, more updated formats.
  4. We regularly back up all IRR data.
  5. As a rule, no records are removed from the IRR.
  6. The removal of a record may be justified by the following reasons:
    • plagiarism or proven copyright infringement;
    • proven legal violations;
    • national security;
    • falsification of research.
  7. Removed records will not be deleted, but will no longer be publicly visible.
  8. The handle identifier and URL of each IRR record will be maintained indefinitely.
  9. It is possible to request changes or updates to IRR records.
  10. The handle identifier and URL of each IRR record will always point to its latest version.
  11. Should the IRR be closed, all data will be transferred to another suitable repository.

All information on data entering procedures are available on the dedicated teaching and non-teaching staff portal: laStatale@work

According to the regulation on the legal filing of documents, as of 1 November 2010, Italian universities must submit a copy of doctoral theses to the central national libraries of Rome and Florence.

Doctoral students are therefore required to file bibliographic data and full texts for their theses in the Institutional Research Repository (IRR).

All information on laStatale@work