Before your mobility
After the rankings are published, you must formally apply to your Host University. Usually - yet not always - students receive all the necessary information by email as soon as the Mobility Office of the University of Milan sends the nominations to the host university.
Make sure you check their website for procedures and deadlines.
Different universities may ask for different documents. As an example, partners may request the following:
- Transcript of records, an English document that certifies your enrolment at the University of Milan and lists the exams you have taken so far. You can download it yourself from your Unimia portal (as an "autocertificazione" - self-declaration). Usually partners accept this form.
Only in case they need an official document released by the University, with UNIMI's stamp and signature, you can request it by following the procedure at this page. Bear in mind that this may require some days, so you are encouraged to ask for it at least 5 days in advance; - Erasmus student certificate or a document that certifies your insurance coverage (no health insurance), which you can request through InformaStudenti>INTER Erasmus Studio>Erasmus selected students. Please only request this form if actually required for your application;
- Language certificate: your host university may ask for proof of your language skills. You should check whether this is required and what level and type of certificate you should submit. In case you do not hold any official language certificate, you can get a language statement through SLAM, UNIMI's language centre. Further information in the blue box on the right.
It is important to collect the necessary documents at least one week before the application's deadline.
If you need a language proficiency statement for your application, you can get it for free by taking a test at SLAM.
We remind you that if you've already taken a SLAM test during your career or to take part in the Erasmus Call for applications, you can use its result for your application as well. In that case you do not need to take it again, unless you need to certify a higher level.
Usually SLAM organises two test sessions for selected students - one in May and one in September.
Visit SLAM's webpages for test dates, deadlines and registration procedures.
Before the departure, the International Mobility Office promotes an informative meeting that provides students with information on deadlines and procedures for their mobility.
Attending the meetings is especially useful for getting information on:
- How to fill in the Learning Agreement to decide the study programme to be completed abroad;
- Information on the Erasmus scholarship and on the additional grants provided by the University;
- Information on application, language certificates and language courses, insurance coverage
The English kick-off meeting for selected students was held on Microsoft Teams on 17 April 2024, at 2:30 pm.
LISTEN TO THE MEETING'S RECORDING (eng).
The Italian kick-off meeting was scheduled on the same day, in the morning. This registration is shared on the Italian version of this page.
A Learning Agreement (L.A.) is a document that certifies the study programme you intend to follow abroad (exams, research for final dissertation, lab activities, etc.)
Students are asked to draft it before their Mobility Agreement (see the following paragraph).
You can change it during your mobility, if needed.
To draft your Learning Agreement online, you need to look at the academic offer at your Host University; you can also ask for support to your UNIMI academic coordinator.
Starting from the a.y. 2024/25 you can draft your Learning Agreement entirely online, as UNIMI adheres to the Erasmus Without Paper (EWP) network.
Make sure your Host University already exchanges Learning Agreements via EWP.
Draft your Learning Agreement online.
- The procedure opens: by the end of April 2024 (students will be notified)
- Deadline to get the signature from your UNIMI's coordinator (First semester/Full academic year): 30/06/2024
- Deadline to get the signature from your UNIMI's coordinator (Second semester): 30/10/2024
- Deadline to send the final version (Home and Host univeristy's signatures) to the Mobility Office on Informastudenti: at least 2 weeks before the start of your mobility
Before leaving, a draft of the document must be discussed with your academic coordinator, who will approve the final version.
Access the online platform and submit your first draft within the set deadlines.
After this, the document is sent automatically to your UNIMI coordinator for their approval. They will approve or reject the draft you submitted directly on the online portal. In case of rejection, students are informed by an automatic e-mail from the system and will have to change their first proposal by entering the online procedure again. In case of online approval, you will then face two scenarios:
- the Host University already exchanges Learning Agreements on EWP;
- the Host University is not ready to exchange Learning Agreements on EWP yet.
Scenario 1: the Host University receives the document automatically and approves/rejects it digitally on EWP. Students receive an e-mail when the process is finalised. The International Mobility Office receives the final document automatically ((ATTENTION: UNTIL FURTHER NOTICE, 23/24 STUDENTS MUST FOLLOW SCENARIO 2 EVEN IF THEY FALL UNDER SCENARIO 1).
Scenario 2: your UNIMI coordinator must download the pdf of your approved Learning Agreement and sign it digitally/manually. After this, the professor sends the signed pdf to the student, who is already informed by email that their Host University is not part of EWP yet. The student sends their signed L.A. (pdf) via e-mail to the responsible person at the Host Institution for their approval. Once the process is over, the student sends their Learning Agreement approved by both parties to the International Mobility Office, on Informastudenti - Erasmus Studio - Learning Agreement (subject line"Learning Agreement of SURNAME Name - Erasmus Code of Host Institution").
Should your host university request its own L.A. form, students must complete both forms.
If you need to change your Learning Agreement before it is approved/rejected by your Host University, please contact our office on Informastudenti.
We prepared some guidelines to provide a better understanding of this flow. You can find them in the box on the right.
Make sure you indicate the following in your Learning Agreement:
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list of training activities abroad (with credits) corresponding to academic units/exams you will apply for recognition at the end of your mobility;
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title of the activity in the original language (or English);
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number of credits you will acquire in relation to the duration of you stay (60 credits for one-year mobility, 30 credits for a semester and 20 credits for a trimester);
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In case there is a big difference in credits between two exams, two or more exams abroad can match one at UNIMI, and two ore more exams at UNIMI can match one exams abroad
To understand how to manage your Learning Agreement after the first draft, it is important that you spot under which case your Host University falls (ATTENTION: UNTIL FURTHER NOTICE, 23/24 ALL STUDENTS MUST FOLLOW POINT 2):
- In case your Host University already exchanges Learning Agreements via EWP, students do not need to actively do any further steps, as the entire procedure is managed digitally and automatically entirely on EWP.
In this case, students only need to follow the approval state of their L.A. , urging its approval on the system when necessary. The International Mobility Office receives the final approved L.A. automatically; - In case the Host University is not exchanging L.A.s on EWP yet, UNIMI coordinators must download the L.A. approved pdf and sign it digitally/manually too. Then, they will send the signed version to the student, who knows that the Host University is not part of EWP thanks to the automatic e-mail they receive. Students then send the signed pdf via e-mail to the responsible person abroad. When signed by both parties, students send the final version to the international Mobility Office on Informastudenti - Erasmus Studio - Learning Agreement (subject line "Learning Agreement of SURNAME Name - Erasmus Code of Host University"). Never send to the Mobility Office an incomplete L.A. that has not been signed by both parties.
In both cases, it is necessary to get the final approval at least two weeks before the start of your mobility.
Some Universities might require other Learning Agreement forms to complete your application. In this case, you must complete both forms. UNIMI's online Learning Agreement is always compulsory.
If you are not able to meet the deadline, please inform our Office on InformaStudenti specifying the reasons.
Make sure the Host Institution returns the approved Learning Agreement, even if the entire exchange is via EWP.
If you are not sure whether your Host Institution signs it on EWP, you can ask it directly to the responsible person abroad by e-mail.
The training programme indicated in the Learning Agreement must be completed, acquiring at least 70% of the planned credits - 42 credits for a one year stay, 21 for a semester abroad and 14 for a three-month stay - the University will otherwise decide, on a case-by-case basis, on the appropriate measures to be taken.
The Mobility Agreement defines the aims and content of your mobility in order to ensure its validity and transparency.
The Mobility Agreement must be completed by the following deadlines:
- from 01/06/2024 to 30/06/2024 for students who will leave for their mobility during the first semester/academic year:
- from 15/09/2024 to 15/10/2024 for students who will leave for their mobility during the second semester 2024/25.
It is no longer necessary to deliver the paper Mobility Agreement, nor the PDF version; accessing the on-line service with their own UNIMI credentials will be considered valid as electronic signature.
We suggest to carefully read the provisions of the Agreement (see the box on the right) before filling it online.
IMPORTANT NOTICE: make sure your Carta Flash Up Studio La Statale is already activated by the same deadlines.
Please read carefully:
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the general conditions
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the Student Charter
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the conditions of insurance coverage for the mobility period abroad.
> Blended mobilities:
In case of "blended mobilities" (carried out partly in Italy, partly abroad), the Erasmus grant will be awarded only for the period actually spent abroad.
The European Commission's OLS (Online Language Support) on the platform "EU Academy" helps students improve their proficiency in a foreign language.
Erasmus students can take a langauge assessment before their mobility.
After taking an OLS test you will be able to choose and follow a language course for free.
The following possibilities are offered to our selected students free of charge in order to improve their language skills before their Erasmus:
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Online, with the European Commission's Online Language Support (OLS) through the EU Academy platform;
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Through intensive courses offered by the University's Language Service (SLAM) usually in July. These courses are not compulsory and are tailored for each level in English, French, German, Spanish and Portuguese.
For further information visit SLAM's webpages or contact SLAM via Informastudenti.